09:42 - Time logged
Julia logs 1.5h on project "Müllermann Outsourcing".
Most tools just collect
data. Xentora thinks ahead.
One platform that weaves together time tracking, billing, and client communication - so consulting firms can get back to consulting, not administration.
01 · A moment from a Tuesday
This is what thinking ahead looks like.
A project is approaching its budget. You don't find out in next month's report - you find out the moment it matters.
09:42 - Budget analyzed
Xentora does the math: 3.5h remaining. Enough for two more days.
09:42 - Decision
Alert sent to the project lead. Suggestion: extend the budget - with one click.
3.2 seconds
- No end-of-month analytics. No Excel sheets. Just clarity - exactly when it counts.
02 · What we promise
What Xentora promises.
< 15 min
Onboarding time
New hire, first time entry logged - without a training session.
3 in 1
Tools replaced
Time tracking, client portal, document management - one platform.
0
Possible data leaks
Real multi-tenant isolation - at the database layer, not just the app.
100%
Client transparency
Every client sees their own status - any time, no email required.
03 · The daily flow
Three roles. One river.
- Team member
Log time without friction
15-minute slider, voice input, automatic project assignment. Logging takes less than opening the app.
- Admin
Bill without Excel
Review drafts, bundle packages, finalize. Every action is captured immutably in the audit log.
- Client
Stay informed without a phone call
A dedicated area with hours, reports and documents. No Excel exports, no "can you quickly send me...?".
04 · What's inside
Everything a consulting firm actually needs.
Core features
Log time in 5 seconds, not 30
From time entry to invoice in just a few clicks
Vacation, sick leave, and training - all in one place
Your project pulse at a glance
Project management
Structure projects and keep budgets under control
Capture receipts before they get lost
Collaboration
Nothing gets lost - action items with full history
SharePoint documents right in the project context
Your client sees exactly that - and only that
Last week at a glance - every Monday morning
Your virtual assistant drafts replies, you approve them
Administration
Configure everything centrally - no IT ticket needed
Who can do what - granular and without compromise
Every sent email traceable - for compliance and support
Integrations
Xentora fits seamlessly into your tool landscape
Security
Secure login - for internal and external users
05 · Three tools - or one
Why a stack that was designed together can do more.
Most teams stitch their workflow from three to five specialized tools. Xentora is the attempt to stop that.
With separate tools
- Time tracking lives in tool A
- Billing export to tool B
- Client reports assembled by hand
- Open items scattered across emails and spreadsheets
- Documents in a separate SharePoint silo
- Three logins, three passwords, three role models
With Xentora
- Time tracking automatically tied to the project
- Billing package created in one click
- Automatic reports as PDF and Excel - one click
- Track open items per project - with history and client visibility
- Clients see their portal live - no more emails
- SharePoint integration without friction
- One login, one interface, one coherent role model
06 · Under the hood
A stack built to last decades.
Built on proven enterprise platforms - not on the framework-of-the-week.
Stack
React 18TypeScript.NET 8Azure SQLSharePointTailwind CSSEntity FrameworkVite
Principles
Multi-tenantRBACMFAAudit logZero downtimeSerilog
07 · Ready?
See Xentora in 30 minutes.
A personal demo with the founders - no sales pipeline, no follow-up emails.
Built by nexusX GmbH